JAC Recruitment and our related companies in other countries forming the JAC Recruitment Group ("JAC") are committed to protecting the confidentiality of information and privacy of our candidates, clients and other users of our websites and services.
All organisations that process personal data are required to comply with data protection legislation. This includes in particular the Data Protection Act 1998 (or its successor) and the EU General Data Protection Regulation (together the 'Data Protection Laws'). The Data Protection Laws give individuals (known as 'data subjects') certain rights over their personal data whilst imposing certain obligations on the organisations that process their data.
JAC considers your right to privacy and the careful handling of your personal data to be extremely important. We make every effort to ensure that the information you provide us with remains private and is only used strictly in accordance with the policy detailed below.
Throughout this policy the following terms have the following meanings:
'consent' means any freely given, specific, informed and unambiguous indication of an individual's wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her;
'data controller' means an individual or organisation which, alone or jointly with others, determines the purposes and means of the processing of personal data;
'data processor' means an individual or organisation which processes personal data on behalf of the data controller;
'personal data' means any information relating to an individual who can be identified, such as by a name, an identification number, location data or an online identifier. Please refer to the section below regarding what comprise "personal data" within the scope of JAC's services;
'personal data breach' means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data;
'processing' means any operation or set of operations performed on personal data, such as collection, recording, organisation, structuring, storage (including archiving), adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
'profiling' means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to an individual, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements;
All of these definitions are italicised throughout this policy to remind the reader that they are defined terms.
Personal data means any information relating to an identified or identifiable natural person (data subject). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, telephone number, postal address, e-mail address, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
In order to carry out our business as recruitment consultants, JAC may collect your personal information from you, including but not limited to your name, contact details, qualifications, work history, your right to work in a particular country, language skills, professional qualifications and memberships, your work objectives and other information from your CV. If you are to be considered for a particular position, we may also collect references from your nominated referees.
How Does JAC Collect your Data?
In most cases, JAC collects personal data directly from you by telephone, email or via our website. For example, data will be collected from you when you:
To the extent that you access our website or read or click on an email from us, we may also collect certain data automatically or through you providing it to us, such as a browser cookie.
The reason that JAC uses your personal information is so that we can provide you with our recruitment services and help you find a new job that might be suitable for you. We use your personal information so that we can understand your skills, experience and qualifications in order to find new job opportunities that match your profile. More specifically, JAC may use your information for the following reasons:
JAC processes personal data in relation to its own staff and candidates and is a data controller for the purposes of the Data Protection Laws. The Company has registered with the ICO and its registration number is Z1555967
JAC will only process personal data where it has a legal basis for doing so:
JAC requires that you give your consent to the processing of your personal data in relation to JAC's recruitment services. We believe this explicit consent is essential for both JAC and you and ensures both parties clearly understand their rights and the intentions of all involved in the consultation process. This basis for processing is in accordance with Article 6(1)(a) of the GDPR, which states "[you] have given consent to the processing of his/her personal data for one or more specific purposes"
As a recruitment consultancy, it is in both JAC's interest and yours, as a candidate, for JAC to process your information in order to provide you with the most effective and efficient service. This basis for processing is in accordance with Article 6(1)(f) of the GDPR, which states "processing is necessary for the purposes of the legitimate interests pursued by [JAC] or by a third party, except where such interests are overridden by the interests or fundamental rights or freedoms of [you] which require protection of personal data."
Whilst JAC does not require a formal contract to be signed by you, the candidate, we believe that there is an agreement between you and JAC for JAC to provide you with recruitment services. This agreement is made explicit after you provide JAC with your personal information for the purposes of JAC providing you with recruitment services and after you provide your consent for JAC to hold and process your information. As such, in accordance with Article 6(1)(b) of the GDPR, JAC processes your personal information "for the performance of a contract to which the [you] are party or in order to take steps at the request of [you] prior to entering into a contract".
JAC may disclose your personal data to third parties:
JAC is an international company, headquartered in Japan. Our databases are located in Singapore and Tokyo and as such, upon receipt of your personal information, it will be transferred quickly (and securely) to our systems hosted in either of those two countries. Further, in order to ensure that your data is secure, when we transfer data outside of the EU, we will only transfer to those locations where the target location is compliant with data protection legislation and by means of transfer which have adequate safeguards applied.
In addition, consultants in JAC offices may offer to share your information with consultants in another country. In such an event, a JAC consultant will contact you to confirm that you consent to having your information shared with another JAC branch.
JAC takes the responsibility of the management and security of your personal data extremely seriously. And in accordance with the General Data Protection Regulation, JAC, acting as a data controller and data processor, follows the key principles of data protection. These require that personal data be:
JAC will retain your personal data during the period that you are our candidate and are wishing to receive our recruitment services. Our relationship with you as a candidate may continue for several years but at any time, should you wish for your data to be erased, JAC will act promptly to delete your data from all of our databases.
Our aim is to make sure that the personal information that we hold is accurate and up to date. We realise that information changes frequently with changes in personal circumstances. Should your details change, please contact your consultant to inform them. If you have created a profile with JAC through our website, then you are able to update or delete your personal information whenever you apply for a new position advertised. In order to do this, log into your profile and edit or delete the information you have submitted.
You have the option to submit your CV to JAC through our websites for either general consideration by our recruitment consultants for any current or future positions suited to your experience and qualifications or against an application for specific advertised position(s). When you submit your CV it will be sent to the relevant recruitment consultants who will review the details of your submission and who will advise you whether you are to be accepted by JAC for registration on our database. Your CV can be updated at any time by following the same procedure to submit a new CV on our websites.
Job Alerts by Email
You may agree to opt in to receive emails that alert you to new jobs on our website. To subscribe to such alerts you will need to provide your email address, which will be used for the purpose of keeping you informed by email of the latest jobs and/or news in your nominated industry. If you no longer wish to receive such emails unsubscribe links are provided in every such email that you receive from us.
Aggregate Information about Website Visitors
JAC gathers statistics about all visitors to our websites worldwide. We only use such data in aggregate so that the information we gather does not identify individual behaviour. We use such information to monitor the most effective parts of our websites in order for us to be able to improve our online offering for the benefit of our users.
When you visit JAC's web site, upon your consent, we will access your browser cookies. We use them to remember your login details, to track overall web traffic and to access information in cache about your session to assist you in the use of our website. Information such as your last search will be cached however, this kind of information is deleted each time you close your web browser. JAC also uses 'analytical' cookies to enable us to improve the way our website functions, for example, by making sure users can find what they need easily. Most browsers will allow you to block access to your cookies. However, by blocking JAC's access to your cookies, your use of our websites will be restricted.
More information about cookies can be found here: http://www.allaboutcookies.org/
You can also view how to control your cookie settings from the following links:
Management of Personal Information
Our staff are trained to respect the confidentiality of customer information and the privacy of individuals. We have an appointed a Data Protection Officer to ensure that our management of personal information is in accordance with this statement.
When you visit JAC's web site, upon your consent, we will access your browser cookies. We use them to remember your login details, to track overall web traffic and to access information in cache about your session in order to assist you in the use of our website. Information such as your last search will be cached however, this kind of information is deleted each time you close your web browser. Most browsers will allow you to block access to your cookies. However, by blocking JAC's access to your cookies, your use of our websites will be restricted.
Under GDPR, the data subject has certain important rights. These include (but are not limited to) the following:
All requests regarding individual rights should be sent to the person whose details are listed at the bottom of this policy document. JAC shall act upon any data subject access request, or any request relating to rectification, erasure, restriction, data portability or objection or automated decision making processes or profiling within one month of receipt of the request. JAC may extend this period for two further months where necessary, taking into account the complexity and the number of requests.
Where JAC considers that a request is manifestly unfounded or excessive due to the request's repetitive nature then we may either refuse to act upon the request or may charge a reasonable fee, taking into account the administrative costs involved.
This Policy shall be deemed effective as of 15th May 2018. No part of this Policy shall have retroactive effect and shall thus apply only to matters occurring on or after this date.
You can contact our Data Protection Officer by email using this address:
or in writing at the following address:
2F, 64 London Wall, London
Tel +44 (0) 20 7489 2990